What is filtering?
Are you having trouble managing and organizing your emails?
If your answer is yes, filtering will save the day. Using filter will allow you to:
- Categorize your emails by tags
- Move any emails to another folder
- Mark your email as read
- Automatically delete, forward or archive received emails
How to apply filter?
Tagging your emails will help you categorize your emails. Then, you can view emails with a specific tag. There are 2 options to apply the tag. The first one is tag manually and the second one is tag automatically by using filter setting.
Option 1: Apply manually
Step 1: Add new tag
Log in to your account on Zoho Mail. Under tags, click the “+” icon to add new tag.
Step 2: Enter tag name, choose colour and save
Step 3: Apply tag to emails
Tick the required email > tag as > choose tag
Option 2: Apply automatically to current & incoming emails
To do this, we need to specify a condition so that every incoming email will be filtered.
Step 1: Create new tag name
Tags > Create new > enter name & choose colour > save
Step 2: Go to filter setting
Settings (gear icon) > Scroll down > Click Filters
Step 3: Create filter
Click New filter > Enter filter name > Select condition type > Select the condition(s) > Choose action > Save
2) Move to folder
You can also move your email to any folder of your choice automatically using filter.
Step 1: Create folder
Create the required folder if you haven’t created it yet, skip to step 2 if you have.
Login > Click the “+” beside folder > Enter folder name > Choose where you want to put it under
Step 2: Create filter
Go to Settings > Filters > New filter > Enter filter name > Enter the condition > Choose the action > Save
You can do a lot of filtering besides the examples here. For instance, you can automatically mark as read/delete an email that contains the word “promotion”. You can also specify more than one condition in one filter like tags + move to folder.
You can play around with filters to see the full extent of this feature.
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