What is filtering?

Are you having trouble managing and organizing your emails?

If your answer is yes, filtering will save the day. Using filter will allow you to:

How to apply filter?

1) Tags

Tagging your emails will help you categorize your emails. Then, you can view emails with a specific tag. There are 2 options to apply the tag. The first one is tag manually and the second one is tag automatically by using filter setting.

Option 1: Apply manually

Step 1: Add new tag

Log in to your account on Zoho Mail. Under tags, click the “+” icon to add new tag.

Step 2: Enter tag name, choose colour and save

Step 3: Apply tag to emails

Tick the required email > tag as > choose tag

Option 2: Apply automatically to current & incoming emails

To do this, we need to specify a condition so that every incoming email will be filtered.

Step 1: Create new tag name

Tags > Create new > enter name & choose colour > save

Step 2: Go to filter setting

Settings (gear icon) > Scroll down > Click Filters

Step 3: Create filter

Click New filter > Enter filter name > Select condition type > Select the condition(s) > Choose action > Save

2) Move to folder

You can also move your email to any folder of your choice automatically using filter.

Step 1: Create folder

Create the required folder if you haven’t created it yet, skip to step 2 if you have.

Login > Click the “+” beside folder > Enter folder name > Choose where you want to put it under

Step 2: Create filter

Go to Settings > Filters > New filter > Enter filter name > Enter the condition > Choose the action > Save

Conclusion

You can do a lot of filtering besides the examples here. For instance, you can automatically mark as read/delete an email that contains the word “promotion”. You can also specify more than one condition in one filter like tags + move to folder.

You can play around with filters to see the full extent of this feature.

Taha Norani

SysOps Engineer at Infinite Logix System PLT
Started as an intern and now have been contributing to the company as a fulltime SysOps Specialist for the more than 2 years. He's passionate about helping business optimizing their infrastructure especially backup.

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